Athletics Coordinator (1-year contract)

Published: Monday, Aug 26, 2013

St. Thomas University invites applications for the position of Athletics Coordinator, Athletics Department.  St. Thomas will be hosting the 2014 CIS Women’s Hockey Championship in March, 2014.  Qualified applicants that are eager to be a part of a national event are encouraged to apply. 
St. Thomas University is an undergraduate, liberal arts institution whose roots are in the faith and tradition of the Roman Catholic Church.  With a full-time enrolment of 2,400, its students graduate with Bachelor of Arts, Applied Arts, Education, and Social Work degrees.  The faculty members are distinguished teachers, researchers and scholars, and the university holds four Canada Research Chairs.
Reporting to the Director of Athletics, the Athletics Coordinator assists with the administration of the University's athletics program to assure the provision of a comprehensive program to all students in compliance with the University's rules and standards and those of the various sports governing bodies.
Key responsibilities include: 
-Developing and monitoring policies and procedures to ensure the effective operation of the J. B. O’Keefe Centre, including finances, industry standards for risk management, equipment maintenance and repairs, ordering medical supplies, staffing, fitness memberships, athlete clothing, clothing sales, and programming.
-Monitoring, and ensuring compliance with, all team eligibility and CCES requirements.
-Managing day to day departmental communications, including some media and/or website (STU and conference) updates, distribution of information and requirements of all governing associations for sport information needs.
-Administration of game schedules for all teams and distribution of schedules to appropriate media, sports bodies, print shops, and conferences.
-Assisting with the management of Athletics’ finances related to varsity programs when needed, including making deposits and disbursing travel allowances.
-Managing special projects and special events, such as the hosting of championships, annual athletics banquet and department golf tournament.
-Establishing and operating intramural and recreational activities for students and staff, and assisting in the development of club sports where appropriate.
-Representing the University as required to outside organizations.
-Coordinating departmental coaches and athletes’ meetings.

The knowledge, skills, and experience required for this position include:
-A bachelor’s degree; preferably in sport administration with fitness facility, or a related background.
-Experience in the delivery of athletics and recreational programming in an institutional setting.
-Experience in risk management in a fitness facility and athletics environment.
-Knowledge of various governing bodies would be an asset.
-Knowledge of the University's programs, regulations, services and character.
-Strong written and oral communication, problem solving and organizational skills.
-First Aid, AED, and CPR training.
Salary range:  Category B, Level 3, $38,153 - $52,594
Union/Exempt:  Union
Term:  1-year; full-time
Hours of work:  Monday to Friday; 8:30 a.m. – 4:30 p.m. (Position may require some week night and weekend work due to the nature of responsibilities)
The anticipated start date is mid-November, 2013.  The closing date for receipt of applications is September 13, 2013, or until the position is filled. Applicants are responsible for ensuring that their completed applications are received by this date.  Please forward your cover letter, resume, and the names of three references to: Jason Scarbro, Director of Human Resources, St. Thomas University, Fredericton NB E3B 5G3 or by email to  Each applicant is asked to provide his/her contact information (preferably an email address) as it is normal practice for all applicants to be contacted when the hiring process is complete.
An equal opportunity employer, St. Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities. The university welcomes applications from all faiths and backgrounds. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.