Faculty Information for WebAdvisor

  1. Introduction
  2. Obtaining a Valid Username and Password
  3. Forgot Your Password?
  4. Having Difficulty Accessing WebAdvisor
  5. When Will WebAdvisor be Available?
  6. System Support
  7. Using Web Advisor
  8. Faculty Main Menu Options

Introduction

Welcome to St. Thomas University’s WebAdvisor. WebAdvisor is a software tool that will enable all faculty to view their class rosters, class schedules, search for classes and enter grades on-line.
 
Obtaining a Valid Username and Password

Please note: Username and Password are both case sensitive.

Username
When accessing WebAdvisor your Username will be the same as your current STU email username. If you do not know your username you can access it by choosing the “ What’s my User ID” on the WebAdvisor Faculty menu. If you choose this option you will be required to enter your Last Name AND Faculty number. If your SIN (Social Insurance Number) has not been recorded on the system through the Human Resources Office entering it here will not work.

Password
For initial sign-on to WebAdvisor your password will be the same as your PIN number that you use to access the UNB/STU library. When you enter this number as your password you will be required to change your password immediately. Your new password must be 6 to 9 characters in length and include BOTH letters and numbers. Please choose a password that you will easily remember, and enter a password hint which will aid you in remembering your password.

Forgot your Password?

If you have forgotten your password you can choose the "Reset My Password" link and the system will send a temporary password to your St. Thomas email account .
 
Having Difficulty Accessing WebAdvisor?

If you are still having difficulty accessing WebAdvisor with your username and password, email webadvisor@stu.ca using your STU email account ONLY, or ask your Departmental Assistant to contact a Datatel support person requesting the information for you. These are security features assuring that no other person gains access to your account.

When Will WebAdvisor be Available?

WebAdvisor will normally be available daily with the exception of the hours between 2am and 6am. In the event of scheduled shutdowns faculty, staff and students will be advised accordingly.
System Support

Technical difficulties, issues, or questions regarding WebAdvisor should be directed to the STU Help Desk at (506) 452- 0625 or email its@stu.ca.

Issues regarding usernames and passwords should be emailed to webadvisor@stu.ca using your STU email account.

Using Web Advisor

To access a particular menu in WebAdvisor select the option from the screen by pointing and clicking on the desired option.

When you access WebAdvisor you will see two options on the Main Menu - WebAdvisor for Students and WebAdvisor for Faculty. Select the WebAdvisor for Faculty to bring you to the Faculty Main Menu.

All available options on the Faculty Main Menu will require your username and password for entry, except the Search for Classes option.

On the top of all WebAdvisor screens, in the right-hand corner, you will always be presented with four options - Menu, FAQ, Login, and Log Out.

Menu
Use this option to take you back to the main Faculty menu.

FAQ
This option will provide you with the answers to some frequently asked questions about WebAdvisor.

Login
You are allowed three attempts at logging into the system. After the third attempt out you will be locked out of the system. This is a security feature to protect you from other people trying to login to your account.

Logout
Always use this option when you are finished using WebAdvisor. This will ensure that you are completely logged out of WebAdvisor and no one else can access your personal information.

Help appears on most WebAdvisor screens in the upper right-hand corner. Click on Help to access help information about the specific screen you are on.
 
Faculty Main Menu Options

What's my User ID?
If you do forget your Username use this option to retrieve it. You will be required to enter your last name and AND Faculty number, which is your datatel faculty number with leading zeros (eg. 0000234). Click on Submit and your username will be displayed on the screen.
 
Change Password
To change you password select this option. You will be required to enter your username, new password, and confirm your new password by typing it again. You will also be given an opportunity to enter a “password hint”. It is strongly suggested that you do enter a password hint even though it is not required. Click Submit.

Please note: Passwords must be 6 to 9 characters in length and include both letters and numbers.

Forgot your Password?
If you've forgotten your password, you can have the system set a temporary password by choosing the "Reset My Passord" link. It will email this password to your STU email account.

Class Roster
Select this option to view a class roster for a course you are teaching. You will be required to select a term using the drop down boxes at the end of the field or you may enter a date range (yy/mm/dd). Click Submit. A listing of courses you teach will be displayed. Click on the left hand box next to the course for which you would like a class roster displayed. Click Submit. A class roster for the selected course will be displayed. You can use the print button on the toolbar to print this screen if desired.

Search for Classes
The Search for Classes is the only option on the Faculty Main Menu that does not require a username and password to access it.

When you select this option you will be presented with a screen which will aid in tailoring the information to what you are looking for. You will need to supply at least two fields, one of which is the term. You should enter choices in the subject field; otherwise the system may attempt to bring up a list of all courses at STU and you session will be timed out. Fill in the screen using the drop down boxes at the end of most fields. The more information you enter on this screen the more specific your search will be. Click Submit. The results of your search will be displayed on a new screen.

To print the screen displaying the results of your search click on the Print button located on the main toolbar.

My Class Schedule
Select this option to view a copy of your class schedule. You will be required to select a term using the drop down boxes at the end of the field or you may enter a range of dates. Click Submit. Your schedule will be displayed. You can use the print button on the toolbar to print this screen if desired.

Grading
Select this option to assign final and midterm grades. You will be required to select a term using the drop down boxes at the end of the field. For your convenience there will be only the current term available for selection in this field. Please select that term. As you are entering your grades it is important to remember that WebAdvisor has a 30 minute idle time-out feature.

The courses that you are teaching will be displayed. At the top of this screen you must select whether you are grading Final Grades or Midterm/Intermediate Grades. This is a required entry. Midterm grades would only be selected if you are entering midterm marks for full-year courses during the Christmas examination period. It is important that the selection of Final Marks or Midterm/Intermediate Marks is correct since midterm marks will not be posted to the student’s transcript.

Select the course for which you wish to enter marks by clicking on the box to the far left of the course. Click Submit. Your class roster will now be displayed. Enter the mark for each student in the box after the student id. Valid grades are A+, A, A-, B+, B, B-, C+, C, C-, D, F, WF, and INC. If you enter a grade of INC you must enter a date (yy/mm/dd) that will trigger the system to change the INC grade to a F grade. This date is determined by the Registrar’s Office. If you do not know the correct date to enter please contact the Registrar’s Office. After you have finished entering the grades for this class you must click on Submit. Once you have clicked on submit, students will be able to see those grades instantly on the Grades Function of the WebAdvisor for Students. Final grades will not appear on the Transcript Function of the WebAdvisor for Students until they have been verified by the Registrar’s Office.

Please note: Before final grades are verified by the Registrar’s Office you can make changes to your grades at any time using the Grading Function of WebAdvisor. Once the Registrar’s Office verifies these grades and posts them to the students’ transcripts WebAdvisor will not let you make any further changes to those grades. You will then have to follow the standard grade change procedure to change a grade. Midterm marks are not verified or posted to the transcript so they can be changed using the Grading Function of WebAdvisor at any time.